Work with us


Production Coordinator - BFI Doc Society Fund

Reports to: BFI Doc Society Fund Production Manager

About DOC SOCIETY

We are an innovative non-profit organisation founded in 2005 that works with the most inspiring independent documentary filmmakers all over the world. We are a team of around 20 people working from offices in London and New York.

Our mission:

We bring people together to unleash the transformational power of documentary film. We stand in solidarity with filmmakers and work to unite them with new friends and allies, building new models globally. We aim to innovate, share and innovate again.

A commitment to anti-racism, economic justice and climate justice is embedded in all we do and how we do it.

Our driving principle:

Great documentaries enrich the lives of individuals. They have a unique ability to engage and connect people, transform communities and improve societies.

Equity and Inclusion:

We want Doc Society to be the place where a diverse mix of talented people want to come, to stay and to do their best work. Doc Society’s promotion of diversity and inclusion is clearly reflected in all of our documentaries and across all of our programmes. We are fully focused on equality and believe in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other characteristics that make us who we are. For this reason we strongly encourage applicants from under-represented groups.

You also have the option to submit a short video (up to 3-min) instead of a written response; this is where you outline how you are suited to the role. If you have access needs and require additional support in order to apply, please get in touch by emailing hannah@docsociety.org

MAIN PURPOSE OF POSITION

Working with the BFI Doc Society Fund team, the post of Production Coordinator is a unique opportunity to support individual filmmakers and ensure the smooth running of our exciting initiatives. Your role is to:

  • Provide production support to the BFI Doc Society team
  • Ensure a smooth running process, on our film slate and across events and programmes
  • Be the first port of call for filmmakers

MAIN DUTIES AND RESPONSIBILITIES

  • Ongoing production support across the funds shorts and features slate
  • Assist with project assessments as needed
  • Coordination across fund including contracting/deliverables
  • Filmmaker enquiries
  • Build & Maintain databases
  • Keep grantee documents up to date and prepare fund committee notes
  • Launch funds - liaising with BFI and making updates to guidelines, application form changes and comms
  • Manage all aspects of film funds application system including: being the first point of contact for all filmmaker enquiries either via the application system or mail/phone enquiries, manage maintenance of the online application system, administer decision making meetings
  • Assist with the delivery of BFI quarterly and annual reporting
  • Help to maintain BFI Doc Society Fund related pages on www.docsociety.org including film fund pages, film profiles and the film resources page

General

  • Conduct research for any film fund statistical reporting
  • Assist with project assessments as needed
  • Keep on top of latest case studies and best practice in distribution, track new opportunities in terms of funds and platforms, both in the UK, US and beyond
  • Carry out responsibilities in a way which supports Doc Society values and promotes equal opportunities, diversity and inclusion
  • Be an ambassador for Doc Society and maintain a professional approach at all times

Support Programme

  • Support the planning of regional outreach events
  • Support the planning the annual Creative Lab
  • Attend events and represent the fund as required

PERSON SPECIFICATION

The successful candidate will have the following:

  • Experience of working in film, content or other relevant visual media in a production role
  • Strong organisational skills with excellent attention to detail
  • Ability to deal calmly, confidently and positively with people at all levels, over the phone, via email and in person
  • Ability to work across multiple films and projects at once
  • An understanding of independent documentary feature film production and workflow
  • The ability to work independently and proactively & take ownership of workflow systems
  • A keen interest in documentary film would be desirable

This is not an entry level position - candidates should write about their professional experience in relation to the Person Specification on their cover letter.

SALARY

£28,000 p/a

The role is based in central London, and we would expect you to come into the office on at least a part time basis, COVID restrictions allowing. Applicants must be able to legally work in the UK.

If your skills & experience fit the above requirements and you would like to take the next step, please provide a CV and covering letter via the following Airtable links below by Sunday 11th July 12pm BST.

We would also appreciate you filling out our Equality Monitoring Form, which is anonymous, so we can better track who we are reaching.

How to apply

The closing date for applications is Sunday 11th July 12pm BST.

To apply, please follow this link:

https://airtable.com/shr2OeIBefovhapLZ

and then answer the Equality Monitoring form, available here:

https://airtable.com/shr3aYLMym4q5gXaE

First interviews will be held w/b 19 July.

Interviews in the first instance will be by Zoom. We may, lockdown permitting, request a follow-up interview in person.

Should you have not heard from us by 1st August you should assume that your application has not been successful. We will be unable to give feedback to applicants not selected for interview.